Accommodation FAQs

Accommodation policy for 2020-21 contracts

For all accommodation contracts with a start date in September 2020, we will not require payment of agreed rent if a student cannot safely reach the campus because of travel restrictions relating to COVID-19, or if we are not able to open the campus for teaching because of COVID-19 restrictions. We will expect students to pay for any full or part weeks that they are occupying their accommodation, as per the terms of the contract. If government advice allows a student to move into their accommodation, but they choose not to attend, it will not be possible to cancel the contract.
For students whose primary address is in the UK, the usual contract terms will be in force, and normal rent payment will be expected from the earlier of either the first date of room occupancy, or from one week after UK government restrictions allow students to attend. For students whose primary address is outside the UK, the usual contract terms will be in force, and normal rent payment will be expected from the earlier of either the first date of room occupancy, or from one week after both the UK and the relevant overseas government restrictions allow students to travel.

What if there is another lock down?

If the university is unable to facilitate onsite learning due to the UK Government imposing a national lock down, you will not be charged for accommodation during this period. The room would need to be vacated and keys returned for us to facilitate a contract termination in this circumstance. In the event of this occurrence, the university will contact you directly.

Covid-19 Quarantine Policy for University College Birmingham Accommodation

 

Frequently asked questions

You can find the answers to our most commonly asked questions below.

If you can't find the answer you are looking for, please contact our accommodation team

The application process

How do I apply for accommodation?

Your personalised link for accommodation will be sent to you once you have confirmed your conditional/unconditional offer. Alternatively, you can apply online here. If you require a paper-based application form, please contact 0121 232 4131 or email accommodation@ucb.ac.uk

Can I view the accommodation?

You can view the halls of residence at our open days and applicant days. Alternatively, you can contact the accommodation manager at accommodation@ucb.ac.uk to arrange another time during office hours.

When will I receive an offer of accommodation?

You will receive an offer of accommodation once you have confirmed your conditional/unconditional study offer. We will begin making offers of accommodation on 1 April 2020. 

How do I receive my accommodation offer?

All contracts and offers are sent via the email address on your application form. If you require a paper-based offer, please contact  accommodation@ucb.ac.uk, call on 0121 232 4131 or add 'PAPERBASED OFFER' on the specials requests of the application form. 

What if I'm on holiday when I receive my offer?

A parent or guardian must contact us in writing at accommodation@ucb.ac.uk stating your name, date of birth, and date you return to the UK and can complete the documentation. They should make your £100 deposit payment on your behalf.

What is in the room?

Rooms have a bed, mattress, mattress protector, wardrobe, drawers, study desk and chair, curtains and booster heater. You can view our virtual tours here.

Catering or self-catering?

All University halls of residence are self-catering.

Am I guaranteed accommodation?

All first year home, EU and overseas students are guaranteed an offer of accommodation providing an application for accommodation has been received and University College Birmingham is your first choice.

Application deadlines

  • Home/EU students – 30 July 2020
  • Overseas students – 31 August 2020
  • Clearing/insurance – 31 August 2020

Do you have a quiet/mature block?

Yes, we offer a quieter/mature block for applicants that request so. Any applicant over 22 years of age will be allocated one of these rooms unless otherwise stated. 

Can I apply for only one semester?

We offer a small number of rooms for one semester only. They are for Erasmus students, students completing their studies in January or for students who are going on, or returning from, a work placement. 

Help. I've made a mistake on my application form.

No problem. Just email accommodation@ucb.ac.uk with your name, date of birth and the information you need amending.

Are there application deadlines?

The application process began in February 2020 and will remain open for 12 months. To guarantee accommodation, your application must be received by:

  • Home/EU students – 30 July 2020
  • Overseas students – 31 August 2020
  • Clearing/insurance – 31 August 2020

Do you have single-sex flats?

We offer a small number of single-sex female flats. If, however, we have available rooms, these will be used to house late applicants which may change the flat from single to mixed sex.

Do you offer accommodation for couples or students with children?

We have five twin rooms for those with spouses or family members at the University. We do not offer accommodation for students with children.

Can I cancel my accommodation application?

If you no longer require accommodation with us, you can email us at accommodation@ucb.ac.uk with your name and date of birth, stating a reason you wish to cancel your application. 

Can I cancel once I have accepted the accommodation offer?

Once you have accepted your accommodation offer, you have a seven-day cooling off period to cancel, with no charge. If you wish to cancel after this period, you are tied into a legal agreement with the University and your contact will only be cancelled if a new applicant can be found to fill your allocated room. You may lose your deposit payment.

My offer has been cancelled. What should I do?

If you have been offered accommodation and have not accepted the offer within 7 days by returning all documents and making the £100 deposit payment, we reserve the right to cancel your application. You may reapply and we will do all we can to offer you another room in the accommodation. 

Are there payments to be made?

Yes, there is a security deposit that is held by the University for the term of the contract. The deposit is £100 and is retained as a booking fee before your arrival. Details of how to pay this payment is contained within the contracts. 

Moving in

Can I get my room number?

We are not able to give out room numbers until you collect your keys as rooms are subject to change until this time.

Can I bring a TV and will I need a TV licence?

Yes, you can bring a TV with you. All rooms have aerial points. If you plan to watch live programming through a TV, laptop or tablet, you will need a TV licence.

Are my belongings insured?

All residents receive comprehensive cover for belongings through Endsleigh Insurance, but you may wish to extend cover for items outside your room. Please visit our insurance page for more details.

When can I move into the halls of residence?

Unless you are studying during the summer period on a specialist course, your contract for accommodation will begin on Saturday 5 September 2020.

Can I move in before the contract begins?

No. We do not accept early arrivals to the halls of residence unless pre-agreed by the accommodation officer. If you are travelling from abroad, and are booking flights, please ensure you do not arrive before your contracted dates.

Where is the accommodation?

The Maltings is a 10-15 minute walk from Summer Row. 

What should I bring with me?

Although the rooms and kitchens are furnished, you still need to bring a number of items. See our basic list of items to get you started.

How much money do I need to live off?

All student have different needs and lifestyles while away at university. Look at Save the Student! for hints, tips and their handy 1 minute budget to plan ahead.

Once you've moved in 

Am I allowed pets?

No. We do not allow any pets, not even goldfish (sorry!). We will however make adjustments if you require an assistance dog. 

Can I park my car or motorcycle?

We offer parking at The Maltings for the sole use of residents. We do not recommend bringing a vehicle with you as it is not generally needed to travel around the city centre. However, if you bring a vehicle, you will also need to produce your driving licence, proof of ownership and insurance documents. The cost of parking a car at The Maltings is £200 per semester and £50 per semester for a motorcycle. 

Can I have guests?

We have a guest policy at the halls of residence. Please see our guest policies for more information.

Can I move rooms?

We will look at any requests to move rooms from October (March for semester 2 starters) onwards. The decision is at the discretion of the accommodation officer. There may be administrative costs involved in successful requests to move rooms. 

When is the reception open?

The Maltings reception office is open weekdays between 9am and 5pm. We are closed at the weekends.

Can I stay during holiday periods?

Contracts include the Christmas and Easter holiday periods. You do not need to vacate your room during this time.

Do you offer storage?

No, we do not offer any storage facilities. 

What is the Student Accommodation Code?

Many university accommodation buildings are signed up to The Code which was introduced in 2006. The Code has already raised standards of accommodation and aims to continue to enrich the residential experience for students across England and Wales. 

Can I vacate the halls?

Once you have accepted the offer of accommodation, you are legally bound by the terms of the agreement. If you wish to leave, defer, withdraw or are withdrawn from your course, you will remain liable for the accommodation costs. Details can be found in the terms and conditions of the contract.

Is the internet included in the costs?

Yes. All residents have access to free wi-fi in our halls. 

Will my room and flat be cleaned?

No, a cleaning service is not included in the costs. Cleaning is the responsibility of the residents of each flat. Charges may be incurred if kitchens and communal areas are not kept to a satisfactory level. 

How do I report any problems?

All issues should be reported directly to the reception office at your hall of residence. This should include any maintenance, damages or problems. We hope to introduce further methods of reporting via the U@UCB app in September.

Can I store a bicycle?

Yes. Our halls have space to store bicycles at no cost. Just remember to bring a lock. Bicycles cannot be stored within the flats or stairwells. We suggest using BikeRegister, the UK’s national, police-approved, bicycle marking and registration scheme to register your bike.

Where does my post go?

Letters will be delivered to your designated post box. Any other deliveries will be held in the reception office. You will need to show your student ID and sign for anything of this nature. 

Is there a laundry service?

The Maltings has laundry facilities provided by Circuit Laundry Systems. Cards will be given at key collection to use with the washing machines and dryers. Issues with the laundry service should be reported directly to Circuit Laundry Systems

When are payments due? 

Payment examples are set out in the application form under the section ‘payment preferences’. These will vary in relation to your student status. Those with an entitlement to a Student Loan can pay in three instalments. Those from overseas and the EU can pay monthly. All residents have the option to pay in full.

Accommodation fee summary 2020/21

Hall Room type Duration (full yr) Dates Dep (£) Rent (£pw) Term 1 Term 2 Term 3 9 monthly (£approx) Total (£ inc dep)
Maltings En suite 42 12/09/2020 - 03/07/2021  100 126 2,016 1,638 1,638 588 5,392
  Standard 42 12/09/2020 - 03/07/2021  100 115 1,840 1,495 1,495 537 4,930
  Twin 42 12/09/2020 - 03/07/2021  100 179 2,867 2,327 2,327 836 7,618
Cambrian Standard 42 12/09/2020 - 03/07/2021  100 106 1,696 1,378 1,378 495 4,552


Semester 1

Hall Room Type Duration (sem 1) Dates Dep (£) Rent (£pw) Term 1 Term 2 Term 3 5 monthly (£approx) Total (£ inc dep)
Maltings En suite 20 12/09/2020 - 27/01/2021  100 126 2,016 504 - 504 2,620
  Standard 20 12/09/2020 - 27/01/2021  100 115 1,840 460 - 460 2,400
  Twin 20 12/09/2020 - 27/01/2021  100 179 2,867 716 - 716 3,680
Cambrian Standard 20 12/09/2020 - 27/01/2021  100 106 1,696 424 - 424 2,220


Semester 2

Hall Room type Duration (sem 2) Dates Dep (£) Rent (£pw) Term 1 Term 2 Term 3 5 monthly (£approx) Total (£ inc dep)
Maltings En suite 22 30/01/2021 - 03/07/2021  100 126 - 1,134 1,638 555 2,872
  Standard 22 30/01/2021 - 03/07/2021  100 115 - 1,035 1,495 506 2,630
  Twin 22 30/01/2021 - 03/07/2021  100 179 - 1,611 2,327 788 4,038
Cambrian Standard 22 30/01/2021 - 03/07/2021  100 106 - 954 1,378 467 2,432