The application process
How do I apply for accommodation?
Can I view the accommodation?
You can view the halls of residence at our open days and applicant days. Alternatively, you can contact the Accommodation Officer at firstname.lastname@example.org to arrange another time during office hours.
When will I receive an offer of accommodation?
You will receive an offer of accommodation once you have confirmed your conditional/unconditional study offer. We will begin making offers of accommodation in May 2021.
How do I receive my accommodation offer?
All contracts and offers are sent via the email address on your application form. If you require a paper-based offer, please contact email@example.com, call on 0121 232 4131 or add 'PAPERBASED OFFER' on the specials requests of the application form.
What if I'm on holiday when I receive my offer?
A parent or guardian must contact us in writing at firstname.lastname@example.org stating your name, date of birth, and date you return to the UK and can complete the documentation. They should make your £100 deposit payment on your behalf.
What is in the room?
Catering or self-catering?
All University halls of residence are self-catering.
Am I guaranteed accommodation?
All first-year home, EU and overseas students are guaranteed an offer of accommodation providing an application for accommodation has been received and University College Birmingham is your first choice.
- Home/EU students – 29th July 2021
- Overseas students – 30th August 2021
- Clearing/insurance – 30th August 2021
Do you have a quiet/mature block?
Yes, we offer a quieter/mature block for applicants that request so. Any applicant over 22 years of age will be allocated one of these rooms unless otherwise stated.
Can I apply for only one semester?
We offer a small number of rooms for one semester only. They are for Erasmus students, students completing their studies in January or for students who are going on, or returning from, a work placement.
Help. I've made a mistake on my application form.
Are there application deadlines?
The application process for the academic year 2021/22 opened in April 2021. To guarantee accommodation, your application must be received by:
- UK/EU students –20 September 2021
- International students –20 September 2021
- Clearing/insurance – 20 September 2021
Do you have single-sex flats?
We offer a small number of single-sex female flats. If, however, we have available rooms, these will be used to house late applicants which may change the flat from single to mixed sex.
Do you offer accommodation for couples or students with children?
We have five twin rooms for those with spouses or family members at the University. We do not offer accommodation for students with children.
Can I cancel my accommodation application?
Can I cancel once I have accepted the accommodation offer?
Once you have accepted your accommodation offer, you have a seven-day cooling off period to cancel, with no charge. If you wish to cancel after this period, you are tied into a legal agreement with the University and your contact will only be cancelled if a new applicant can be found to fill your allocated room. You may lose your deposit payment.
My offer has been cancelled. What should I do?
If you have been offered accommodation and have not accepted the offer within 7 days by returning all documents and making the £100 deposit payment, we reserve the right to cancel your application. You may reapply and we will do all we can to offer you another room in the accommodation.
Are there payments to be made?
Yes, there is a security deposit that is held by the University for the term of the contract. The deposit is £100 and is retained as a booking fee before your arrival. Details of how to pay this payment is contained within the contracts.
Can I get my room number?
We are not able to give out room numbers until you collect your keys as rooms are subject to change until this time.
Can I bring a TV and will I need a TV licence?
Are my belongings insured?
When can I move into the halls of residence?
Unless you are studying during the summer period on a specialist course, your contract for accommodation will begin on Saturday 4th September 2021.
Can I move in before the contract begins?
No. We do not accept early arrivals to the halls of residence unless pre-agreed by the accommodation officer. If you are travelling from abroad, and are booking flights, please ensure you do not arrive before your contracted dates.
Where is the accommodation?
The Maltings is a 10-15 minute walk from Summer Row.
What should I bring with me?
Once you've moved in
Am I allowed pets?
No. We do not allow any pets, not even goldfish (sorry!). We will however make adjustments if you require an assistance dog.
Can I park my car or motorcycle?
We offer parking at The Maltings for the sole use of residents. We do not recommend bringing a vehicle with you as it is not generally needed to travel around the city centre. However, if you bring a vehicle, you will also need to produce your driving licence, proof of ownership and insurance documents. The cost of parking a car at The Maltings is £200 per semester and £50 per semester for a motorcycle.
Can I have guests?
Can I move rooms?
We will look at any requests to move rooms from October (March for semester 2 starters) onwards. The decision is at the discretion of the accommodation officer. There may be administrative costs involved in successful requests to move rooms.
When is the reception open?
The Maltings reception office is open:
Monday to Friday - 8am - 7pm
Saturday and Sunday - 10am - 4pm
Can I stay during holiday periods?
Contracts include the Christmas and Easter holiday periods. You do not need to vacate your room during this time.
Do you offer storage?
No, we do not offer any storage facilities.
What is the Student Accommodation Code?
Many university accommodation buildings are signed up to The Code which was introduced in 2006. The Code has already raised standards of accommodation and aims to continue to enrich the residential experience for students across England and Wales.
Can I vacate the halls?
Once you have accepted the offer of accommodation, you are legally bound by the terms of the agreement. If you wish to leave, defer, withdraw or are withdrawn from your course, you will remain liable for the accommodation costs. Details can be found in the terms and conditions of the contract.
Is the internet included in the costs?
Yes. All residents have access to free wi-fi in our halls.
Will my room and flat be cleaned?
No, a cleaning service is not included in the costs. Cleaning is the responsibility of the residents of each flat. Charges may be incurred if kitchens and communal areas are not kept to a satisfactory level.
How do I report any problems?
All issues should be reported directly to the reception office at your hall of residence. This should include any maintenance, damages or problems. We hope to introduce further methods of reporting via the U@UCB app in September.
Can I store a bicycle?
Yes. Our halls have space to store bicycles at no cost. Just remember to bring a lock. Bicycles cannot be stored within the flats or stairwells. We suggest using BikeRegister, the UK’s national, police-approved, bicycle marking and registration scheme to register your bike.
Where does my post go?
Letters will be delivered to your designated post box. Any other deliveries will be held in the reception office. You will need to show your student ID and sign for anything of this nature.
Is there a laundry service?
The Maltings has laundry facilities provided by Circuit Laundry Systems. Cards will be given at key collection to use with the washing machines and dryers. Issues with the laundry service should be reported directly to Circuit Laundry Systems.
When are payments due?
Payment examples are set out in the application form under the section ‘payment preferences’. These will vary in relation to your student status. Those with an entitlement to a Student Loan can pay in three instalments. Those from overseas and the EU can pay monthly. All residents have the option to pay in full.
Accommodation fee summary 2021/22
|Hall||Room type||Duration (full yr)||Dates||Dep (£)||Rent (£pw)||Term 1||Term 2||Term 3||9 monthly (£approx)||Total (£ inc dep)|
|Maltings||En suite||42||04/09/2021 - 25/06/2022||100||126||2,016||1,638||1,638||588||5,392|
|Standard||42||04/09/2021 - 25/06/2022||100||115||1,840||1,495||1,495||537||4,930|
|Twin||42||04/09/2021 - 25/06/2022||100||179||2,867||2,327||2,327||836||7,618|
|Hall||Room Type||Duration (sem 1)||Dates||Dep (£)||Rent (£pw)||Term 1||Term 2||Term 3||5 monthly (£approx)||Total (£ inc dep)|
|Maltings||En suite||21||04/09/2021 - 22/01/2022||100||126||2,016||504||-||504||2,620|
|Standard||21||04/09/2021 - 22/01/2022||100||115||1,840||460||-||460||2,400|
|Twin||21||04/09/2021 - 22/01/2022||100||179||2,867||716||-||716||3,680|
|Hall||Room type||Duration (sem 2)||Dates||Dep (£)||Rent (£pw)||Term 1||Term 2||Term 3||5 monthly (£approx)||Total (£ inc dep)|
|Maltings||En suite||20||05/02/2022 - 25/06/2022||100||126||-||1,134||1,638||555||2,872|
|Standard||20||05/02/2022 - 25/06/2022||100||115||-||1,035||1,495||506||2,630|
|Twin||20||05/02/2022 - 25/06/2022||100||179||-||1,611||2,327||788||4,038|
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