Health, Safety and Welfare Policies

This Health, Safety and Welfare Policy has been compiled in accordance with the requirements of the Health & Safety at Work Act 1974 and subsequent legislation, to give a basis of safe working for all employees, students and visitors to University College Birmingham.  It is the responsibility of each and every employee to work in a safe way and such that he/she does not cause risk to him/herself or other employees or third parties.

Copies of University College Birmingham’s Health and Safety Policy and Procedures Manual will be on view at all times in the Library, the Summer Row, Moss House and McIntyre House Main Reception Areas, The Spa Reception, the General Office, Personnel Unit and in the Principalship.

Dangerous Machinery

Some machinery used regularly in kitchens and salons needs extra special handling, for example, mixing machines, dough mixers, vegetable cutters, epilation instruments, electrical massage treatments. Anyone in University College Birmingham must, by law, be trained before they use such equipment and students under the age of 18 are not allowed to do the hazardous job of cleaning some items of equipment.

You must always follow the manufacturer’s and staff instructions on use and maintenance. A notice will be displayed nearby and safety guards should always be used where they are provided. Follow these guidelines at all times:

  • Do not use equipment unless full training has been given and is fully understood.
  • If in doubt - Ask.
  • Students under 18 must not clean dangerous equipment.
  • Read the instructions before using the machine.
  • Where safety guards are provided, these should always be used.
  • Never operate machines with the guards off
  • Beware of sharp blades. These can be dangerous even when they are not moving.
  • Hair should always be covered and kept away from machinery.
  • Clothing should be kept out of reach.
  • Do not use equipment that you suspect is faulty. Report it immediately and do not attempt to operate it until approval has been given to do so.

Be aware of University College Birmingham’s Health and Safety Policy and Procedures and the appropriate legislation.

Working at Height

Falls can be a major cause of workplace accidents.

  • If items are out of reach, for example on a shelf, do not use chairs or furniture to reach them, use a stepladder or a kick stool.
  • Stepladders can easily overturn. Do not use the top platform unless it has special handholds.
  • Always keep both feet on the ladder.
  • Do not overreach. If it is not the right height, stop and find a safe way to get to the area you want to reach.


Fire (Students) Summer Row

Every office and classroom has a notice informing you of what to do in the event of a fire. You must leave the building as quietly and calmly as possible as soon as the fire alarm rings. The meeting point for your programme is given later in this handbook and you should go there quickly and wait until a register has been taken and you are advised to return to University College Birmingham.

Fire Procedures

Leave quickly and carefully. On discovering a fire you should:

  • Sound the nearest fire alarm.
  • If it is not possible to sound the alarm, report the fire to a member of staff.
  • If it is safe to do so, as you evacuate, turn off all gas and electrical appliances and close all doors and windows.
  • If you are not concerned in the fire action, leave the building by the nearest route (routes are signposted).
  • Fire doors, with ceramic Redland bolts, exiting onto stairways can be opened by breaking the glass bolt, pushing the left-hand door and then pushing the right-hand door.
  • Go to your designated assembly point * where you should contact your class lecturer as soon as possible for a register check.
  • Do NOT stop to collect personal belongings.
  • Do NOT re-enter the building until given permission to do so by the Deputy Principal or, in his absence, the Director of Estates.
  • Do NOT use the lifts.
  • Refuge points for students requiring assistance to evacuate the building are by the lifts on each landing.

Assembly Points

Summer Row Site:

  • Further Education Programmes - Outside Civic House in Great Charles Street.
  • Higher Education Programmes - Opposite Post Office Tower in Newhall Street.

Reporting of Injuries, Diseases and Dangerous Occurrences (RIDDOR):

The responsibility for informing the appropriate enforcement authority of any notifiable disease or dangerous occurrences lies with the Vice-Principal (Corporate Services).

To assist the Vice-Principal (Corporate Services) in this, all staff have a responsibility for ensuring that any personal injury, however slight, and whether to staff, student or member of the public, is reported to their immediate line manager without delay.

An accident form should be completed in all cases and immediately sent to the Estates Unit. The Vice-Principal (Corporate Services) will carry out actions required to satisfy RIDDOR Regulations.

NB: This includes accidents which occur outside University College Birmingham while the staff or student is undertaking University College Birmingham related activities.

Accident forms can be obtained from the following places:

  • The Main Reception Desks at Summer Row, McIntyre House, Moss House and Camden House
  • Estates Office - Camden House
  • Principalship, Room 315 - Summer Row Site
  • First Aiders will also carry Accident Forms.

All injuries, diseases and dangerous occurrences should be reported to an appropriate member of staff.

Full details of RIDDOR regulations are available in the Principalship and the Estates Office.

First Aid

The risk of accidents is greatly increased at the beginning of term when new students are becoming familiar with University College Birmingham. Please act in an orderly and responsible manner at all times to minimise the risk of injury to yourselves and others. Any accident must be reported immediately to a member of staff

Accidents are caused - they don’t just happen.

University College Birmingham First Aid Policy:

1. University College Birmingham will provide both a nurse and appropriately trained and qualified persons to provide first aid to ensure it meets its duties under the Health and Safety (First Aid) Regulations 1981.

2. University College Birmingham will ensure that the number of ‘first aiders’ is adequate having regard to: the number of employees, students and other persons and the location of various buildings used by University College Birmingham. This will be the responsibility of the Nurse in conjunction with the Deputy Principal.

3. University College Birmingham will ensure that adequate first aid facilities are also available for staff who are working away from the main site and/or accompanying students on visits. This will be the responsibility of the relevant line manager and will include the provision of first aid boxes in those University College Birmingham owned vehicles that are booked out by staff.

4. The provision, checking and replenishment of first aid boxes will be the responsibility of the University College Birmingham Nurse who must be informed by members of staff when stock from any first aid box (including those in vehicles) is used. All first aid boxes will include guidance details.

5. University College Birmingham will provide a sick/first aid room in the Student Information Suite on the 3rd Floor of the Summer Row Building.

Accident or Sudden Illness

Student: In the event of any accident, injury or illness you must inform a member of University College Birmingham staff so that either the Nurse or a First Aider can be summoned. Staff contact points outside classrooms, practical rooms, etc, are:

  • Staff Workrooms
  • Main Receptions
  • University College Birmingham Nurse (3rd Floor - Summer Row Building)

First aid staff will assist the student to decide whether they should:

  • Be sent or taken home
  • Remain in University College Birmingham in the first aid/sick room
  • Return to their class
  • Be taken to hospital using a University College Birmingham car, taxi or ambulance.

Legally, a student who is under the age of 18 is the responsibility of their parents/guardians. It is important that there is a contact number for them, should the student be taken ill, whilst in University College Birmingham.

If no-one is available to collect the student, they will then have to remain at University College Birmingham until the time that they should have attended has lapsed, and then will be allowed to go home at the discretion of the nurse.

In the event of an accident, injury or illness, the procedure to follow in the event of a person requiring first aid treatment is as follows:

  • Ensure the injured person is comfortable and safe
  • Report to the main reception area immediately - telephone number 0 at Summer Row.

Food Hygiene Regulations

It cannot be stressed just how important the following Food Hygiene Regulations are with regard to the health and safety of your fellow students, staff and the members of the public. Please read carefully:-

Students are advised that they should present themselves dressed in the appropriate clean protective clothing listed below before entering a food production area within University College Birmingham.

  • White neck tie
  • White aprons within kitchen areas
  • Blue aprons within larder areas
  • Blue or black, small checked trousers
  • White skull cap or chef’s hat
  • Tea towel or oven cloth

Requirements Relating to Hairdressing and Beauty Therapy

A person engaged in the practice and delivery of hairdressing and beauty therapy services should be dressed in the appropriate uniform and shoes designated by University College Birmingham, before entering hair and beauty salons.

Uniforms must be clean and ironed. No jewellery should be worn with the exception of a wedding band and one pair of small stud earrings. In addition, Beauty Therapy students' hair must be clean, tied back or up, if long, and off the collar and face. Nails need to be kept short and well-manicured with no varnish or nail enhancements.

All Students Working in Food and Hair and Beauty Areas

Students should remove all exposed jewellery before entering any food and hair and beauty production environments within University College Birmingham. Jewellery includes:

  • Earrings, studs and all visible body piercing ie eyebrows, nose, tongues, lips and cheeks etc.
  • Bangles
  • Rings - with the exception of plain gold wedding rings
  • Watches (except Hair & Beauty students)

Students are advised that they should not have any exposed body piercing undertaken unless it can be physically removed before entering a practical environment.

NB: Applying a sticking plaster over exposed body piercing jewellery is not allowed in a practical environment

Disciplinary Action will be taken against any students who do not comply with the above regulations at all times.

The Food Safety (England) Regulations 2006

Persons suffering from certain medical conditions:

1. A person working in a food handling area who either:

(a) knows or suspects that he/she is suffering from or that he/she is a carrier of a disease likely to be transmitted through food; OR

(b) is afflicted with an infected wound, a skin infection, sores, diarrhoea or with any analogous medical condition:

In circumstances where there is any likelihood of him/her directly or indirectly contaminating any food with pathogenic micro-organisms, shall report that knowledge, suspicion or affliction to the proprietor of the business at which he/she is working.

Requirements Relating to Food Handlers and the Handling of Food

1. Every person working in a food handling area shall maintain a high degree of personal cleanliness and shall wear suitable, clean and, where appropriate, protective clothing.

2. No person, known or suspected to be suffering from, or to be a carrier of, a disease likely to be transmitted through food or whilst afflicted, for example with infected wounds, skin infections, sores or with diarrhoea, shall be permitted to work in any food handling area in any capacity in which there is any likelihood of directly or indirectly contaminating food with pathogenic microorganisms.

These Regulations state that good food hygiene practices should be adopted by food handlers to protect food against the risks of cross-contamination between and during operations.

To sum up, this is says that under no circumstances should you wear any chef’s whites or food service uniforms outside University College Birmingham (except in the case of an emergency eg fire).

Now for the Translated Version

If you suspect you have food poisoning, perhaps because of contact with someone who has food poisoning or because you think you may have eaten something to cause it, do not handle food.

Also, if you are suffering from diarrhoea and/or vomiting, fever, abdominal pain, nausea, headache or you have any septic inflammation or cuts, notify University College Birmingham straight away and do not attend any practical lectures until you have been advised to do so.

Smoking Policy

University College Birmingham operates a no-smoking policy. Neither smoking nor vaping are not allowed anywhere on the premises or at the entrances.

Safeguarding Policy

If you are the victim of abuse, if you see something you think could be abuse of a child or vulnerable adult or if you suspect that abuse of a child or vulnerable adult has occurred or may do:

In University College Birmingham – Contact Natalie Stanley, the Designated Safeguarding Lead, on 0121 232 4151

On Placement – FOLLOW THE PLACEMENT PROCEDURE FOR SAFEGUARDING. Contact the person at the placement responsible for safeguarding. If he or she is not available, INSIST on speaking to the most senior person on site. If all else fails, call 999 and report the incident, then contact your placement tutor.


ALWAYS... report as soon as you have a concern;

ALWAYS... make clear notes of anything that happened/was said to you;

NEVER... offer promises of complete confidentiality – you MUST report abuse if it has been disclosed to you;

NEVER... investigate with or without others;

NEVER... take photographs of marks;

NEVER... ask a child/person to remove any clothing. Be aware of your own vulnerability in this and minimise risk to yourself whilst supporting the child/person.


University College Birmingham's five main Campuses - Summer Row, The Link, Moss House, Camden House and McIntyre House - are fully accessible by wheelchair users.

The main passenger lift at Summer Row, which operates between the Basement and Eleventh floor, is reserved for visitors, staff and students with mobility issues. Students with mobility issues who need to use this lift should speak to their tutors or the Principalship who will arrange for a pass to be issued. All students may use the three passenger lifts in Summer Row building that operate between the Second and Eighth floors and the two passenger lifts in Moss House and McIntyre House. On occasions when the lifts are full, please use the stairs.

When using the stairs, please keep to the left whilst moving up and down the buildings. For everyone’s safety, running is not permitted on the stairs or in the corridors.

Mobile Phones - Safety on Stairs

University College Birmingham takes your safety seriously and aims to ensure that all significant risks are controlled to prevent accidents from occurring. You also have a responsibility to act in a safe manner.

Research has shown that a significant number of slips and falls are caused by people being distracted and not concentrating fully on what they are doing. It has also been found that whilst using your mobile phone you are not able to absorb enough information to judge steps or slopes correctly, and you are potentially much more likely to fall.

Please refrain from using your mobile phone on staircases at all times. Staff will challenge any students found to be doing so and persistent offenders may be dealt with under the disciplinary process if appropriate.

Student Vehicle Parking

We regret that due to the very restricted availability of parking spaces, students’ cars may not be parked on the University College Birmingham site. There is a good deal of on- and off-street parking nearby but charges and other restrictions do apply. There are three public disabled parking bays directly in front of the Summer Row Building.

There is a limited number of cycle and motorcycle bays adjacent to the main entrance to the Summer Row building. A small number of additional cycle bays are planned at the rear of the building. University College Birmingham cannot accept any liability for loss or damage to cycles and motorcycles parked in these areas. There is no facility for parking cycles or motorcycles at either Moss House or McIntyre House.

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