New college students enrolling in September 2025
Welcome to University College Birmingham
The information below will help you prepare for enrolment and the start of your course.
Note: If you are a 'returning student' (you studied at University College Birmingham last year) and under the age of 19, you can complete your online enrolment and swipe your ID card at the start of the induction week, which will trigger the completion of your enrolment. Please note, you don’t need to attend enrolment in-person.
Step 1 – Complete your online registration
If you have been offered a place at University College Birmingham, you will be sent an email and text message from our Admissions team to complete your online registration. It is very important that you complete your online registration, as this is the first part of your enrolment.
If you have studied with us before, you may already be able to log in to the UCB Portal. Otherwise, you will need to set up your student account. The email you receive will provide you with your own unique link to do this if needed, and the text message will contain your University College Birmingham student ID, which you will need to register.
Uploading documents
Once you have completed your online registration, you have created your student dashboard. Now you need to log out and log back in in order to upload your documents. Make sure you upload ALL documents that are relevant to you, including:
- your chosen photo for ID (no Snapchat filters, please, let’s keep it professional!)
- your proof of ID – see below for the list of acceptable identity documents
- any residence evidence – e.g. your passport/residence documents, if relevant
- any evidence of your name change, if your name is now different from the name on the documentation you provide to us, e.g. deed poll document or marriage certificate. All our systems will use the name on your official documentation
This isn’t mandatory, but doing this now will save you a lot of time later!
Important - if you have not received your email or text message, call our Admissions team on 0121 214 2919 or complete our enquiry form here , and we will help you activate your account and complete your online registration.
Please make a note of your UCB student ID and your password. If you forget your password, you will need to email itsu@ucb.ac.uk stating;
- Your full name
- Your University College Birmingham student ID number
- Your address
- Your chosen course
Once you’ve registered, wait for your results to complete the second stage of your enrolment. If you need to update your contact details at any time, you can do so by accessing your student portal here.
Step 2 - Upload your results
Once you have your results, please upload your GCSE results onto your student dashboard within the UCB Portal. The academic team will assess your eligibility and confirm your enrolment.
To upload your results and any other supporting documents, you will need your UCB student ID and password created in Step 1. Once you have logged in, please navigate to the enrolment section of your dashboard and select the 'Documents' tab and then click 'Add file'. As soon as your image has been uploaded, it will automatically be saved.
You can view a video tutorial of these steps here. Please note, you don’t need to attend enrolment in-person.
What do I need to upload to your portal?
If you are aged between 16 and 18, please bring the following:
- Evidence of all of your current qualifications, including your GCSE results papers, or those showing your predicted grades. We cannot complete your enrolment without this information; we will need to see proof of your achieved grades to confirm your level of study.
- Proof of identity - Passport or Full Birth Certificate
If you are aged 19 and over, please bring the following:
- Evidence of all of your current qualifications, including your GCSE results papers - or those showing your predicted grades. We cannot complete your enrolment without this information; we will need to see proof of your achieved grades to confirm your level of study.
- Proof of identity
- Proof of household income, including evidence of any benefits you claim, if applicable.
- Your chosen method for paying your tuition fees, if applicable.
If you are paying your own fees, you can either pay in full at enrolment, or payment can be made in 4 equal instalments: instalments are due by the end of October, January, March and May.
Please check our fees and tuition page to see a full list of categories of people who are not expected to pay their tuition fees. If you do not fall into one of the listed categories, you will need to pay the tuition fees for your course.
Access our course fees document for a full list of college tuition fees.
If you are aged 19 and over on the first day of your course and are expected to pay for your fees, you may qualify for an Advanced Learner Loan. This is a non-means-tested loan available from the UK Government to pay the tuition fees of full level 3 qualifications (course exclusions apply**). The loan is paid directly to UCB to cover the cost of your tuition and does not have to be repaid until your income is over a certain amount (the ‘threshold’ amount). For more information on the Advanced Learner Loan, please visit www.gov.uk/advanced-learner-loan.
**The following courses are not eligible for an Advanced Learner Loan:
- CACHE Level 3 Award Health & Social Care
If you are aged between 16 and 18, please also bring the following:
- Proof of residency, e.g. passport, visa, residence permit (proof of residency must be valid and in date).
A few things to note
Do not email us your results - please upload your documents to your Student Dashboard
Even if you haven’t achieved the results you were hoping for, please still upload them so we can see if there is another course in our portfolio that we can offer you.
Congratulations!
Once your documents have been reviewed and we have checked that you are not required to pay fees (or confirmed your loan is in place, if you need a loan), you will officially be enrolled. All that’s left for you to do after this point is to collect your UCB student ID card during induction week.
If we require further information, we will contact you either by phone or email to discuss this with you. You may be asked to provide further evidence before your enrolment is considered complete.
What if I've changed my mind and don't want to enrol at University College Birmingham?
If you have changed your mind and no longer wish to enrol, you must let us know as soon as possible so we can offer your place to someone else. Please call 0121 214 2919.
Acceptable identity documentation – UK/EEA Nationals
- British or EU passport
- European Identity Card
If you do not have a passport, please upload your:
- Full birth certificate
AND
- Another form of photo ID, such as a driving licence or proof of age card*
*Please note that we may require additional evidence before we can complete your enrolment, such as proof of EUSS, if required.
Acceptable identity documentation – Non-UK/EEA Nationals
- A non-UK/EEA passport
AND
- Your Biometric Residence Permit (BRP)
OR
- Visa document
OR
- Home Office letter confirming your residency status in the UK
If you are an asylum seeker, please upload your Application Registration Card.
If you don’t have any documentation to confirm your immigration status in the UK, University College Birmingham will ask for your permission to request this information from the Home Office.
Induction and course-specific information
Please complete the following documents and bring them to your subject lecturer, including any additional uniform or equipment forms that are required for your course.
Medical formParental consent form
The Financial Support team may be able to assist home students with additional costs of studying, such as equipment, childcare and travel. If you would like to check what funding you may be entitled to, and would like to apply for financial support, please use the links below.
For any further questions regarding financial support, please contact the Financial Support team. Email: financialsupport@ucb.ac.uk
Please note: any missing course documents will be added at a later date.
Induction documents will be available here at a later date.
Disability and Neurodiversity Support
For those students who want to notify us about additional support requirements, this can be done by contacting evidence@ucb.ac.uk. Students can use this email address to send us their supporting documentation and also for more general queries about disability and neurodiversity.
For students who had exam access arrangements at school, e.g. a reader or scribe, or feel they need them at college, please contact FEExamsSupport@ucb.ac.uk. This email address can be used to send over Form 8s from school or previous educational establishments.
Check our dedicated welcome information for students with disabilities and additional needs.
Frequently asked questions
How do I apply for a college or sixth form course at University College Birmingham?
You can apply through the website using this link.
Can I apply for more than one course?
No, you should apply for only one course. However, if you change your mind about your chosen course, we can amend this for you at a later date. Please note you may need to have another interview.
Can I re-sit Maths and English GCSEs?
Yes, you can do it alongside your full-time programme. We do not offer English and Maths GCSE resits without a main programme.
Can I study ESOL (English for Speakers of Other Languages)?
Unfortunately we don’t offer ESOL courses.
What happens if I don’t achieve the grades required for my course?
We will suggest an alternative course in line with your grades. In most cases, this will still be in the subject area you’re interested in, but it may mean you need to start your studies at a lower level.
I’ve lost my qualifications, what do I do?
You can request replacement certificates from the awarding body. If you’re not sure who the awarding body was, speak to your school or training provider.
Do you accept international students onto college or sixth form courses?
No. If you’re an international student and you don’t need the requirements for our undergraduate programmes, you can apply for the International Foundation Diploma.
When can I enrol?
We will write to you with enrolment instructions over the summer. In the meantime, the information you need is available here.
The course has already started, can I still enrol?
Contact admissions to clarify the reason for your late enrolment. Admissions department will speak to the course tutor, and you will be informed of the outcome.
What are the term dates?
They can be found here.
What do I do if I’m struggling with money?
The Student Financial Support Team based in Baskerville House is available to give you advice and guidance and we’ve recently introduced an emergency hardship fund for international students. Pop in to see the team or drop them an email – f.support@ucb.ac.uk
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