Your Enrolment (New College students)
If you have been offered a place at UCB you will be sent an online registration email during the summer. You are asked to register online before your official enrolment date so that all your personal information is accurate and up to date before you attend, and that you have had time to read any terms and conditions or policies and privacy statements. This will mean that the actual enrolment day should run smoothly.
When is enrolment held?
Enrolment starts in August as soon as the GCSE results are released. Each course has a specific enrolment day and time.
How will I know when to attend?
We will send you an email and a text message to confirm the date and time of your enrolment. We have a lot of courses so we have separate enrolment sessions for each course. We allocate appointment times to try and reduce your waiting time so please try and stick to your appointment wherever possible.
What do I need to bring?
You will need to bring:
- Copies of your GCSEs and any other qualifications or documents needed for entrance onto your course (Please refer to the sticker on the front of your welcome pack).
- If you were born in the UK or EU, please bring your passport or your European Identity Card. If you were born in the UK and do not have a passport, please bring your birth certificate – we may also ask for additional evidence before we can complete your enrolment.
- If you were not born in the UK or EU, but have a British passport, please bring this to enrolment. If the passport is less than three years old, please also bring your previous passport (if this was not a British passport, also bring the evidence requested below in point 3).
- If you were not born in the UK or EU and do not have a British passport, please bring your non-UK passport, with either your biometric residency permit or Home Office letter confirming your residency status in the UK. If your current passport does not contain your residency status (which confirms your current ‘leave to remain’ in the UK), you must also bring the passport which contains this.
- If your leave to remain in the UK is dependent upon a family member, in addition to the information requested in point 3, please bring your family member’s passport, with either their biometric residency permit or Home Office letter confirming their residency status in the UK. Please also bring proof of your relationship to this person e.g. birth certificate or marriage certificate.
- If you are an asylum seeker, please bring your Application Registration Card with you.
Please note: If your name is now different to the one on the documentation above, you also need to bring evidence to support your name change e.g. marriage certificate, official deed poll document recorded at the Royal Courts of Justice or a change of name confirmation from a registered/qualified solicitor.
During enrolment it may occasionally be necessary for us to make checks with the Home Office, for which we will need your permission.
- Proof that you are in receipt of a state benefit (Level 1 & 2 students aged 19 and over)
If you receive a state benefit e.g. Jobseeker’s Allowance, Universal Credit or Working Tax Credit, and are on a Level 1 or Level 2 course, you may be entitled to study free of charge. For us to assess your entitlement, you must bring your benefit letter to enrolment. It must be in your name and dated within the last three months. If you only have a letter older than three months, please bring this to enrolment, along with your most recent bank statement. The bank statement must contain visible evidence that you are still in receipt of benefit payments. We must be able to see from the statement that the bank account is in your name and that the payment details match those on your benefit letter.
What happens at enrolment?
On arrival at UCB you will go to the Atrium Restaurant on the ground floor of our Summer Row building. You will be greeted by the Admissions Department who will assess the grades you have achieved and ensure your qualifications meet the course entry requirements. Once you have successfully provided this information you will receive your induction details, course start date and your enrolment form.
Your enrolment form will contain the information you gave us when you completed your online registration. Don’t worry if any of the details have changed, just change them on the form and we will update them on our student records system. It is really important that you complete your online registration prior to coming to enrolment, if you have not already done so then please complete this as soon as possible. If you have lost the registration email we sent to you please email firstname.lastname@example.org and we will resend this to you.
Next you will see our Fees Assessment staff who will take a copy of your proof of identity, check your residency status and, if you are 19 or over, assess whether you have to pay tuition fees. Tuition fees
You will then have the opportunity to meet with our Student Services staff who can assist you with applying for your 16-18 travel card. Student Services can also advise you about financial support that is available to College students, such as bursaries, free lunches and help with the cost of childcare and uniforms. Student services
Finally, you will have your photo taken and receive your student ID card. You are then officially a student at UCB.
Why do I need an ID card?
We require all students to have an ID card, which you use each time you enter the building, for security reasons. Please keep the card with you at all times and never give it to anyone else. Your ID card is valid for the whole time you are at UCB, regardless of the number of courses you take, so please keep it safe. You need your ID card to:
- Enter UCB premises
- Borrow books and other resources from the library
- Join the Guild of Students
- Use UCB sports facilities
- Gain entry to examination rooms
- Submit work for assessment
- Collect qualification certificates
If you lose your card, you can get a replacement from the 1st floor Finance Office at our Summer Row building. Replacement cards currently cost £5.
Your enrolment details
Please visit our specific enrolment and induction page to view more information.
What if I can't attend enrolment?
If you are unable to attend enrolment, please let the Admissions team know as soon as possible so that we can make alternative arrangements for you.
What if I've changed my mind and don't want to enrol at UCB?
If you have changed your mind and don’t want to enrol at UCB you must let us know as soon as possible so we can offer your place to someone else. If you don’t turn up to enrolment and haven’t told us you’re not coming we will contact you to find out if you are still interested.
Phone and email reminders
If you miss your enrolment and we don’t hear from you, we will contact you by phone or email to find out whether you still intend to enrol. Please remember to let us know if you’ve changed mind or can’t make the enrolment date for your course.
How do I gain support for my disability or learning need once I have enrolled?
If you have disclosed a disability or learning need on your application form, you will meet an Academic Support Worker (ASW) at your enrolment that will be able to go over the nature of support discussed at the informal meeting prior to your enrolment. The appropriate assistance can then be put into place for you at the beginning of your course.
How do I gain support with my Health and Wellbeing once I have enrolled?
If you have disclosed a mental health disability or a difficulty with your health or wellbeing on your application, you will have had the opportunity to meet with a member of the Health & Wellbeing team to ensure support is implemented for you at the beginning of your course.
UCB’s Health & Wellbeing Service is free and confidential for all UCB students. The on-campus nurse is available to provide you with practical advice and assistance regarding medical needs, and is available without an appointment on a drop-in basis. The nurse is based within the Student Services Unit, 7th Floor, Summer Row. You can contact the nurse via phone on 0121 604 1000 ext. 2296 or via email: email@example.com.
The service also provides mental health and wellbeing support via Counselling and advisory services. Counselling is a talking therapy which provides you with the opportunity and space for you to talk about anything that you are struggling with, regardless of whether it might be linked to your studies or a personal issue. The Mental Health and Wellbeing Adviser can provide support, advice and guidance to those experiencing a mental health or wellbeing difficulty, and can help you to identify your specific needs, provide practical support, and help you develop the appropriate coping strategies.
You can meet with the Health & Wellbeing team by completing a confidential registration form. This can be accessed via the Student Portal here. To speak to a member of the team, you can call 0121 604 1000 ext. 2220, or email firstname.lastname@example.org.
If you have any questions regarding enrolment, please contact our Admissions team:
By telephone: 0121 232 4106
By email: email@example.com