IT in UCB

UCB provides an extensive range of IT facilities across the curriculum.

Computing Facilities

All students have access to computers throughout UCB's Campuses.

IT facilities are based in the following locations:

For Summer Row:

  • Ground Floor Resource Centre (128 PCs);
  • 6th Floor ThinkSpace (31 PCs);
  • 9th Floor Research Centre (67 PCs);
  • Mezzanine Level - above Reception (8 PCs).
  • A laptop loan service is available from the counter in the 5th Floor Library.

For Richmond House:

  • 4th Floor Library & Resource Centre (48 PCs).

For McIntyre House:

  • Ground Floor ThinkSpace (32 PCs);
  • Room 232 (45 PCs).
  • (see the Library page for opening hours)

All computers have access to:

  • Microsoft Office
  • Internet
  • email
  • Access to Student OneDrive
  • Student printing service

Please note that students are able to print/photocopy 500 sheets free of charge, with final year degree students being allocated an additional 500 sheets. Any sheets in excess of this are charged at 5p per side of mono A4, to minimise waste and speed up printing. All proceeds from charges on paper go towards improving printing services.

IT Support

IT Support is available from the IT Support Unit, which is situated on the 8th Floor at Summer Row, the Ground Floor at McIntyre House and in the Resource Centre at Richmond House. Any student enrolled at the University may go to the ITSU for technical support concerning any of the following problems:

  • Software/hardware faults
  • Data recovery
  • File conversion
  • Virus detection and clearing
  • Printer faults
  • UCB wireless internet access
  • Internet connection at Student Halls

ITSU opening times (term-time) are:

Monday to Thursday: 8.45am - 5.15pm

Friday: 8.45am - 4.45pm

Please note that ITSU staff cannot assist students with their assignments or teach students how to use word processing, spreadsheets, presentation software or databases. There is, however, a great deal of support elsewhere, in particular, IT workshops and the Centre for Academic Skills and English (CASE).

Using UCB computers

It is important to make sure that you know how to access the University computers so that you can store and print documents correctly and check email on a regular basis. Every student is allocated individual space in the cloud as part of the University's Office 365 subscription to store documents as well as being entitled to a quota of free printing. In order to make use of these facilities, it is necessary to log on and off the computer using your own username and password.

To access the computer systems you will first need to swipe your Student ID card at one of the Login.Point terminals, which can be found at the following locations:

  • Summer Row - Resource Centre
  • Summer Row - Library
  • Richmond House - Resource Centre
  • McIntyre House - ThinkSpace

After swiping your ID card a receipt is printed, showing your username and a temporary password. You will be prompted to change your password the first time you log in. You should do this, as you will find a personal password easier to remember, while at the same time keeping your work more secure.

For first year students, accounts will be live as soon as your card is swiped through a Login.Point terminal.

Always remember to keep backup copies of your documents on portable memory sticks or cloud storage.

To log on to a computer

  • In the Login box, type your Student ID
  • Press the Tab key
  • Type your Password
  • Click OK. On first logging on to the computer, you will be prompted to change your password.
  • At the prompt type in your NEW PASSWORD.  It must be at least 5 characters long.
  • Now click on the CONFIRM PASSWORD box.  Retype your new password and click OK.

The password change confirmation box should appear. Click OK.

Remember that you will need to log off the computer each time you have finished to prevent other students from accessing your work:

  • Right click the lower left-hand corner of the screen
  • Select Shutdown or Sign Out
  • Click Sign Out

Student email is available through the University's Office 365 subscription. To access your University email, click on the Office 365 icon and enter your student ID in the format: studentID@student.ucb.ac.uk. Entering your University password will grant you access to Office 365 where you will be able to use Mail, Calendar, OneDrive (your personal storage area) and familiar Office applications. Office 365 can be accessed outside of the University by accessing the Office 365 Portal.

Please note that when you leave UCB, all email and server privileges will be removed. Therefore you need to ensure that any work you want to keep has been saved to a memory stick.

Canvas @ UCB

Canvas @ UCB is UCB’s Virtual Learning Environment. It is a learning support system, accessible via the internet, that is used by your lecturers to make learning resources and other information available online. In order to log in to Canvas, each student can use their UCB username and password to provide them with access to the course areas they are studying.

To Access Canvas @ UCB

Canvas is accessed via the UCB Student Portal.  Please note that your Canvas username and password are exactly the same account details that you use to access the UCB network.

Viewing Your Course and Modules

Once you are logged in to Canvas, you will find a link to the course you are studying as well as a link for each of the modules that you will study during the course of the academic year.

To view information about your course, click on the title of your course, e.g. Hotel Business Management, from the Dashboard page. To view information for a module, select the relevant module name (e.g. Business Operations) on your Dashboard page. You can then use the module navigation menu to access resources such as assignments, module resources, quizzes, reading lists, etc.

Accessing Canvas @ UCB on Mobile Phones

You can access Canvas @ UCB on your mobile device by downloading the “Canvas” app from your device's app store. The app will help you stay up to date with your course whilst on the move. Once downloaded, open the app, search for "University College Birmingham” and then enter your usual login details.

Support with Canvas

If you experience any issues or have any queries regarding Canvas @ UCB and/or the Canvas app, dedicated
support (via live chat, e-mail or telephone) is available via the “Help” menu within Canvas. Alternatively, speak to a member of the D.I.C.E. Team who are based in Room 425 on the 4th Floor of the Summer Row Campus or visit their support site available via the UCB Student Portal. You can also email the team or phone them on (0121) 604 1000 ext 2437.

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